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 10 “Best” AI Transcription Software & Services (April 2024)

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One of the most useful capabilities provided by artificial intelligence (AI) and machine learning (ML) is intelligent transcription software, which automatically converts audio and video files into text. This enables you to do things like create transcriptions for a wide range of online content, such as podcasts, videos, meetings, online courses, and much more. 

AI transcription software and services rely on a branch of AI called natural language processing (NLP), which is the study and application of techniques and tools that enable computers to process, analyze, interpret, and reason about human language. An interdisciplinary field, NLP combines techniques established in a variety of fields like linguistics and computer science. 

AI transcription software and services are playing a key role in helping businesses carry out a wide range of tasks, such as product marketing, and it is opening them up to brand new customers. 

There are many great AI transcription software and services to choose from on the market, such as: 

1. MeetGeek

1-min explainer of Meetgeek - supercharge your meetings!

MeetGeek is a tool that automatically records, transcribes, and summarizes meetings from the most popular meeting platforms including Google Meet, Microsoft Teams, and Zoom. The most powerful application is the AI-generated meeting summary that includes action items and highlights the most important topics for you. Save time by never having to write follow-up notes again.

Based on your Google Calendar data, MeetGeek helps you understand how to better manage your calendar, with information about punctuality, participation or overtime.

Additionaly MeetGeek creates a Google Docs document within Google Drive for each meeting containing the meeting recording, transcript, highlights and tasks. Easily export transcripts and notes to Google Drive in the format you choose.

The meeting minutes offer the following:

  • Conversation summary written in human-like language;
  • One-paragraph outline of the meeting's highlights;
  • Meeting transcript with timestamps for quick navigation;
  • Auto-tags for every action item, point of concern, or important detail.

Read our MeetGeek Review or visit MeetGeek.

2. Speak AI

Speak Ai Quick Video Walkthrough June 2022

A great option for an AI transcription service is Speak, which provides you with multiple ways to collect important audio or video data. You can use Speak to build custom embeddable audio and video recorders, record directly in the app, and easily upload locally stored files. 

Speak also allows you to generate dashboard reports and capture audio, video and text data at scale. The tool ensures you don’t lose important information that is hidden in your calls, interviews, recordings and videos. The AI engine automatically transcribes and identifies important keywords, topics, and sentiment trends. 

Another benefit of Speak is that it helps you easily share findings and break down data silos. You can build extensive data repositories and create custom shareable media repositories with your transcripts, AI analysis, and visualizations, which are brought together in one place. 

Here are some of the main features of Speak AI: 

  • Named entity recognition
  • Deep search
  • APIs and integrations
  • Media management 
  • Dashboard reports and audio capture

Read our Speak AI Review or visit Speak AI.

3. Trint

Trint Features - Mobile Live

Trint’s AI transcription quickly converts your audio & video files to text, making them as editable, searchable and collaborative as a doc. Turn raw files into meaningful content faster than ever.

One of the best features is how instant the service is, transcribe any audio or video files, or capture content live. Pull key quotes from transcripts to craft your narrative; hit play to verify quotes and hear your narrative come to life.

Easy-to-use tools like tags, highlights and comments make teamwork simple. Craft your story together seamlessly, and share with colleagues to make sign-offs quick and easy.

Trint can transcribe content in more than 30 languages — and translate it into more than 50 — so you can tailor content for a global audience in minutes.

Generate and edit closed captions for all your video content in an instant, improving reach and ensuring it’s inclusive and accessible for everyone in your audience.

Securely store all your content in one place and use Trint’s powerful search functionality to find the moments that matter, and repurpose content again and again.

4. Otter.ai

Otter's How to Series - How to organize and search transcripts

Otter is one of the best AI transcription services on the market. With the tool, which is available on desktop, Android, and iOS devices, you can transcribe voice conversations. The company offers several different plans, each with its own unique set of features. 

One of these features enables users to record and automatically transcribe conversations with their phone or computer. Another one provides the ability to recognize and differentiate between different speakers. 

With Otter, you can edit and manage transcriptions directly in the app, and audio records can be played back at different speeds. Images and various other content can also be implemented right into the transcriptions, and you can import audio and video files that can then be transcribed. 

The platform’s interface is intuitive and well-designed, including important tools like a record button, an import button, and a recent activity record. It also provides a useful tutorial to help guide users. 

Some of the main features of Otter include: 

  • Intuitive and well-designed
  • Available on desktop and mobile
  • Manage directly in-app
  • Audio playback at different speeds
  • Automatically transcribe conversations

Read our Otter Review or visit Otter.

5. Beey

Beey – Audio/video transcription

Beey automatically converts videos, podcasts, meeting minutes, online meetings, interviews, recorded lectures or files from the internet to text.

The state-of-the-art subtitling enables easy creation of professional quality captions and subtitles. With the help of an embedded machine translation tool, you can make your video accessible in other languages almost immediately.

The automatic speech recognition solution used was created at the Laboratory of Computer Speech Processing.

The platform is truly international in scope as they support over 20 languages.

Some of the main features of Beey include: 

  • Intuitive and well-designed
  • Lightning fast execution
  • Allows manual editing to correct errors
  • Supports 20 Languages

6. NOVA AI

Get Video Transcript

NOVA is a multifunctional took that offers the option to cut, trim and collide your clips. Add subtitles, translate and more. Entirely online, no installation is needed.

If you want to create engaging captions and add some depth to your videos you came to the right place. If your goal is to control the attention of your audience you can use Nova A.I. and generate captions for your video automatically with just a few clicks of a button.

Nova A.I. is designed to create open or closed captions automatically. Hardcode the captions directly to your video, so no one has the ability to switch it off. Or alternatively, download the captions as SRT, VTT or TXT files for further use.

Nova A.I. allows you to caption your videos in 3 simple ways:

1. Auto-caption generator
Generates captions automatically a few minutes after you upload your video and select the ‘Auto Subtitle’ option in the ‘Subtitle’ panel. All the audio of your videos will be analysed and transcoded to caption cards that will appear on the “Subtitles” panel.

2. Upload existing captions
You can upload an existing subtitle file (eg. SRT, VTT,TXT) and add it to your video. Adjust the timecodes to match your video (if needed, usually it’s pretty accurate) and edit text or styles directly within the platform (if needed).

3. Manual Captioning
If for some weird reason you decide that you may need to type in your captions by hand – don’t worry Nova A.I. did not feel like robbing you of an option to do so.

7. Fireflies.ai 

What is Fireflies.ai

One more top choice for AI transcription software is Fireflies, which is an AI voice assistant that helps transcribe, take notes, and complete actions during meetings. The tool enables you to instantly record meetings across any web-conferencing platform, and you can easily invite others to your meetings to record and share conversations. 

To transcribe live meetings or audio files, you just have to upload them. You can then skim the transcripts while listening to the audio. 

One of the best aspects of Fireflies is that it facilitates collaboration by allowing you to add comments or mark specific parts of calls for teammates. When reviewing the transcripts, you can review an hour-long call in as little as five minutes. The tool enables you to search across items and other important highlights. 

Fireflies also offers integrations and APIs, a Chrome extension, and an intuitive dashboard. 

Some of the main features of Fireflies include: 

  • Meeting bot that can auto join calls
  • Chrome extension
  • Transcribe existing audio files inside the dashboard
  • Instantly record meetings
  • Skim transcripts while listening to audio

Read our Fireflies Review or visit Fireflies.

8. Rev.com

Rev.ai Overview | Rev.ai

Rev is one of the most accurate AI transcription services on the market. It can be used by any size business and helps maximize the value of content. With Rev, you can also make your brand more accessible and grow your audience. Rev has been used by some of the biggest names in the game, such as Spotify. 

Rev has trained their speech models on more than 5.6 million hours of transcribed data to deliver the most accurate speech recognition engine. With the tool, you can scale up to 31 languages to meet a global audience. 

Rev offers a wide range of services, such as human transcription, automated transcription, video captions and subtitles, and much more.

Users say that Rev’s documentation is easy to follow, very completed, and the API works flawlessly. They also rave that the process is straight forward, which makes it useful for every type of user. 

Some of the main features of Rev include: 

  • Global translate subtitles
  • Live Zoom captions
  • Human and automated transcription
  • Straightforward process
  • Offers 31 languages

9. Sonix

Welcome to Sonix: The best automated transcription software

One of the best AI transcription services on the market is Sonix, a multi-language automated transcription service. Businesses can use Sonix to transcribe, organize, and search video and audio files. 

The advanced software can transcribe 30 minutes of audio or video in just three to four minutes, which is highly useful for industries needing quick and accurate transcription. Since automated transcripts can sometimes miss words, Sonix enables the reviewing and editing of transcripts. 

The tool includes features like an online editor, which you can use to clean up a transcript while listening to the audio. It also offers word confidence levels, which highlight words that it thinks could use extra review due to low confidence. On top of all these great features, you can highlight and strikethrough the transcript to mark areas of focus for later review. 

The automated software provides tools that allow you to drag and drop files from your local computer, or the software can transcribe files stored on platforms like Google Drive and Dropbox. The review is enhanced even further with the text and audio being synchronized, which allows the user to hear audio from any exact moment. 

Some of the other features offered by Sonix include speaker labeling, which allows you to easily label who said what. There is also automated diarization, with Soni automatically identifying speakers and separating exchanges into different paragraphs. 

Here are some of the main features of Sonix: 

  • Highlights words and identifies accuracy confidence
  • Multi-user capability
  • Transcribes 30 minutes of audio in 3-4 minutes
  • Drag and drop 
  • Speaker labeling

10. Verbit.ai

Create Impact with Verbit

Nearing the end of our list is Verbit.ai, which offers an ever-growing suite of tools to enable accessible, compliant meetings and events with ease. It also helps accelerate progress and productivity within your company. 

Some of the services offered by Verbit include live captioning and transcription, captioning, audio description, and translation and subtitles. Verbit combines manpower and technology to achieve highly accurate results. 

The tool can be used by any industry, but it is especially beneficial to media companies, educational organizations, and courts. Its speech-to-text packages are designed to serve specific markets, with plans for Corporate Learning, Court Reporting, Education and Media Production. 

Verbit provides access to sophisticated voice recognition AI technology to speed up transcription and produce fast results. Its AI algorithms adapt to the sound’s unique signatures by creating acoustic, linguistic, and contextual event models. It can also distinguish accents, decrease background noise, and identify terms linked to current and relevant news issues. 

Some of the main features of Verbit include: 

  • Real-time status information with Verbit Cloud portal
  • Clean and minimalistic interface
  • 99% accuracy
  • Live captioning and transcription
  • Translation and subtitles

Alex McFarland is a tech writer who covers the latest developments in artificial intelligence. He has worked with AI startups and publications across the globe.