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10 Best AI Email Inbox Management Tools (May 2024)

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In the age of information overload, managing emails can be a daunting task. With the advent of artificial intelligence (AI), we now have access to a variety of tools that help declutter our inboxes, making email management a breeze.

Here's a deep dive into the top 10 AI email inbox management tools:

1. SaneBox

Get rid of Inbox clutter with SaneBox

SaneBox is a tool that uses AI to help you manage your email more effectively. This tool is not just about spam filtering; it's about understanding your email habits and adjusting the management of your inbox accordingly. SaneBox observes your past behavior, such as which emails you open, which ones you respond to, how quickly you respond, and more. Based on this, it makes an educated guess about the importance of incoming emails, and categorizes them into specific folders.

In addition to the smart categorization of emails, SaneBox also comes with a feature named SaneBlackHole, designed to banish unwanted emails. Instead of constantly deleting or marking annoying emails as spam, you can simply put them into the SaneBlackHole, and you'll never see an email from that sender again.

Moreover, SaneBox provides a digest summary of non-urgent emails allowing you to quickly process bulk emails without getting distracted from your main tasks, and it comes with a snooze function that allows you to deter emails to a later time.

Key Features:

  • Intelligent email sorting based on personal behavior
  • Daily email activity report for a clear overview
  • Aggregates newsletters for easy access and management
  • Annoying email blocking function to eliminate distractions
  • Customizable folders and snooze function for managing emails your way visitors will receive a special $25 credit towards a SaneBox subscription by using this link.

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Visit SaneBox →

2. SalesHandy

SalesHandy is a powerful AI-based email management platform that is particularly effective for sales teams, digital marketers, and startups, focusing heavily on email outreach and analytics. Its advanced AI functionalities enable users to craft hyper-personalized email campaigns and follow-ups, thus fostering meaningful and targeted interactions with potential customers or clients.

The tool goes beyond simple inbox management. It is built to bolster the effectiveness of cold email outreach campaigns, which can be pivotal in lead generation and customer acquisition strategies. SalesHandy's powerful AI engine helps users test different email variations, providing valuable insights on what works best in terms of content, subject lines, and scheduling.

One of the unique offerings of SalesHandy is its capability for email personalization at scale. The tool provides features to create personalized bulk emails without the hassle of manually changing the details for each recipient. This saves time and boosts the overall efficiency of your email campaigns.

Key Features:

  • Hyper-personalized follow-ups to increase response rates
  • Email variation testing for continuous improvement
  • Unified inbox for managing all accounts at one place
  • Multiple account support for enhanced deliverability
  • Scalable outreach with no additional cost

Visit SalesHandy →

3. EmailTree

EmailTree is an AI-driven solution designed to streamline email communication and automate repetitive tasks. Its powerful AI capabilities allow it to understand and categorize emails, draft responses, and manage follow-ups efficiently. EmailTree is also renowned for its ability to extract relevant information from complex emails and integrate them into your existing business workflow.

With EmailTree, businesses can optimize their email management process, allowing more time for essential tasks. Its automation capabilities cover a range of functionalities, including auto-reply, meeting scheduling, and follow-up tracking. The system continuously learns from user behavior, improving its performance over time.

Key Features:

  • AI-powered email categorization
  • Drafts responses and manages follow-ups
  • Extracts information from emails
  • Automates repetitive tasks
  • Continual learning from user behavior

Visit EmailTree →

4. SmartWriter

SmartWriter uses AI to craft personalized cold emails, LinkedIn outreach messages, and sales documents that drive engagement. The tool ensures each message is tailored to the recipient, significantly improving response rates and fostering better customer relationships.

By analyzing publicly available data, SmartWriter can tailor each outreach email to the recipient's interests, recent activities, or business needs. It's an excellent tool for businesses looking to scale their outreach efforts without sacrificing the quality of personalization.

Key Features:

  • AI-powered creation of personalized outreach messages
  • Analyzes public data to tailor messages
  • Creates sales documents
  • Improves response rates
  • Enables scaling of personalized outreach

Visit SmartWriter →

5. OpenPaas

OpenPaaS is an open-source platform designed for enterprise collaboration. Besides its robust email management system, it includes a suite of collaboration tools, like instant messaging, video conferencing, and document sharing. OpenPaaS' AI capabilities help in sorting and prioritizing emails based on user behavior and preferences.

One of the strengths of OpenPaas is its adaptability. As an open-source platform, businesses can modify and enhance the tool according to their specific needs. It’s a great option for organizations looking for a highly customizable email management solution.

Key Features:

  • AI-assisted email sorting and prioritization
  • Integrated collaboration tools
  • Open-source, customizable platform
  • Adapts according to user behavior and preferences

Visit OpenPaaS →

6. Phrasee

Phrasee is a unique tool that leverages the power of AI for creating optimized email subject lines, push notifications, and social ads. It’s not your traditional inbox management tool, but it can revolutionize your email marketing efforts with its advanced language generation capabilities.

Phrasee uses deep learning to generate and optimize email subject lines that maximize open rates and click-through rates. With its natural language processing (NLP) and understanding (NLU), it ensures that all content resonates with your audience in a human-like manner. Phrasee is an excellent tool for marketers aiming to increase email engagement and ultimately boost conversions.

Key Features:

  • AI-powered generation of email subject lines, push notifications, and social ads
  • Deep learning algorithms to maximize open rates and click-through rates
  • Advanced natural language processing and understanding

Visit Phrasee →

7. Boomerang for Gmail

Boomerang for Gmail is a popular email management tool that offers multiple features like email scheduling, reminders, follow-ups, and an AI-powered assistant, Respondable, to help you write better emails.

The tool is known for its email scheduling feature, allowing users to write an email and schedule it for later delivery. Its AI assistant Respondable, on the other hand, uses machine learning to provide real-time suggestions to improve the effectiveness of your emails. Boomerang's simplicity and integration with Gmail make it a favorite among individuals and businesses alike.

Key Features:

  • Email scheduling
  • Reminders and follow-ups
  • AI-powered assistant for effective email writing
  • Integration with Gmail

Visit Boomerang →

8. Optimail

Optimail is an intelligent email marketing tool that employs AI to automate and optimize your email marketing campaigns. Unlike traditional email marketing tools, Optimail learns from your campaign results and automatically adapts your campaign strategy to improve performance.

It uses machine learning algorithms to determine the best time to send emails, the most appealing content, and the most effective sequence, ensuring that your emails have the maximum impact on your recipients. If you're looking to step up your email marketing efforts and automate the optimization process, Optimail is worth considering.

Key Features:

  • Automated email marketing based on AI
  • Continuous optimization of email campaigns
  • Adaptive sending strategy

Visit Optimail →

9. Drift Email

Drift Email is a smart tool designed to automate email marketing and sales tasks. It helps businesses convert their leads more efficiently by streamlining the follow-up process and sending personalized, relevant emails to each lead.

With Drift Email, you can ensure that every lead receives a timely, personalized response, increasing the chance of converting them into a customer. Its AI-powered technology learns from your interactions to continually improve and tailor its actions, providing you with a dynamic tool that evolves with your needs.

Key Features:

  • AI-powered email automation
  • Personalized email follow-ups
  • Integration with existing marketing and sales tools

Visit Drift Email →

10. Seventh Sense

Seventh Sense is an AI-driven platform specifically designed for email optimization. This tool takes advantage of AI and machine learning algorithms to identify optimal sending times, which increases email open rates and click-through rates. It integrates seamlessly with HubSpot and Marketo, meaning you can amplify the effects of your existing email marketing campaigns.

Seventh Sense goes beyond simple email automation, offering a sophisticated system that analyzes a wealth of data to improve your email marketing efficiency. If your business relies heavily on email marketing, Seventh Sense could be the tool to give you a competitive edge.

Key Features:

  • Optimal send time prediction
  • Increases email engagement
  • Integration with HubSpot and Marketo

Visit Seventh Sense →


These AI tools provide innovative solutions to email management challenges. Whether you need help with sorting through emails, crafting compelling copy, scheduling optimal send times, or personalizing content, there's an AI tool that can cater to your needs. By adopting these tools, you can transform your inbox from a source of stress into a productivity machine.

Alex McFarland is an AI journalist and writer exploring the latest developments in artificial intelligence. He has collaborated with numerous AI startups and publications worldwide.