Best Of
10 Best AI Transcription Software & Services (December 2025)
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AI transcription software has evolved into one of the most valuable productivity tools available today. These platforms use advanced speech-to-text models to convert audio and video into accurate, searchable text in seconds, eliminating hours of manual typing. Whether you’re handling long-form content like podcasts and webinars, or short, fast-moving conversations from meetings and interviews, the latest generation of AI transcription tools delivers faster turnaround, higher accuracy, and support for dozens of languages.
Unlike AI note taking apps—which focus on meeting summaries, action items, and workflow automation—AI transcription services are designed for precision. They specialize in capturing every word from your recordings, structuring multi-speaker conversations, and producing transcripts suitable for content creation, accessibility, compliance, research, legal documentation, and more. Many platforms now offer real-time transcription, translation, closed captioning, and powerful editing tools that make transcripts easy to refine and repurpose.
In this guide, we highlight the 10 best AI transcription software and services available today. Each option offers a different balance of accuracy, speed, pricing, language support, and advanced features. Whether you’re a creator, journalist, business professional, educator, or part of a global team, these tools can dramatically improve how you capture and use spoken content.
1. Notta
Notta is an AI-powered transcription and note-taking platform designed to streamline productivity by automatically converting meetings, interviews, and recordings into searchable text. With capabilities for transcription, editing, summarizing, and collaboration, Notta helps users save time and organize information efficiently. It supports transcription in 58 languages, real-time translation for bilingual meetings, and speaker identification for clarity in conversations.
Notta’s one-click summarization feature extracts key points, decisions, and action items from lengthy transcripts, allowing users to share insights across popular platforms like Slack, Notion, and Google Calendar. The platform also integrates with major video conferencing tools, making it easy to record and transcribe meetings on Zoom, Google Meet, and Microsoft Teams.
Ideal for individuals and teams, Notta is trusted by over 5 million users worldwide, including professionals from companies like Salesforce, Coca-Cola, and PwC. With high data security standards (SOC-2, GDPR compliance), Notta offers an all-in-one solution for transcription, translation, and meeting scheduling, making it easier to capture and share critical information effortlessly.
Here are some of the key features of Notta:
- Notta converts meetings, interviews, and recordings into searchable text with AI transcription and translation in 58 languages.
- Offers one-click summaries to capture key points, decisions, and action items for quick sharing.
- Integrates with popular platforms like Zoom, Google Meet, and Microsoft Teams for seamless recording and transcription.
- Provides secure cloud storage and meets SOC-2 and GDPR standards, ensuring data safety.
- Trusted by over 5 million users, including teams from major companies like Salesforce, PwC, and Coca-Cola.
2. Otter
Otter is one of the best AI transcription services on the market. With the tool, which is available on desktop, Android, and iOS devices, you can transcribe voice conversations. The company offers several different plans, each with its own unique set of features.
One of these features enables users to record and automatically transcribe conversations with their phone or computer. Another one provides the ability to recognize and differentiate between different speakers.
With Otter, you can edit and manage transcriptions directly in the app, and audio records can be played back at different speeds. Images and various other content can also be implemented right into the transcriptions, and you can import audio and video files that can then be transcribed.
The platform’s interface is intuitive and well-designed, including important tools like a record button, an import button, and a recent activity record. It also provides a useful tutorial to help guide users.
Some of the main features of Otter include:
- Intuitive and well-designed
- Available on desktop and mobile
- Manage directly in-app
- Audio playback at different speeds
- Automatically transcribe conversations
3. MeetGeek
MeetGeek is a tool that automatically records, transcribes, and summarizes meetings from the most popular meeting platforms including Google Meet, Microsoft Teams, and Zoom. The most powerful application is the AI-generated meeting summary that includes action items and highlights the most important topics for you. Save time by never having to write follow-up notes again.
Based on your Google Calendar data, MeetGeek helps you understand how to better manage your calendar, with information about punctuality, participation or overtime.
Additionaly MeetGeek creates a Google Docs document within Google Drive for each meeting containing the meeting recording, transcript, highlights and tasks. Easily export transcripts and notes to Google Drive in the format you choose.
The meeting minutes offer the following:
- Conversation summary written in human-like language;
- One-paragraph outline of the meeting’s highlights;
- Meeting transcript with timestamps for quick navigation;
- Auto-tags for every action item, point of concern, or important detail.
4. Fathom
Fathom is an AI meeting assistant that records, transcribes, and summarizes your video calls across Zoom, Google Meet, and Microsoft Teams. It is known for delivering AI-generated summaries within seconds after a meeting ends, and for highly accurate transcriptions with support for 28 languages. By automatically identifying key moments and action items, Fathom enables you to fully engage in conversations instead of worrying about manual note-taking.
Fathom also integrates seamlessly with your workflow. It can sync meeting notes, summaries, and action items directly to other tools like your CRM or task manager, eliminating tedious post-meeting data entry. Users often praise its ability to highlight important parts of the discussion (e.g. marking action items with speaker attribution) and even share short video/audio clips of those moments via Slack for added context. With an intuitive interface and enterprise-grade security measures in place, Fathom offers a smooth, privacy-conscious experience that lets you focus on the conversation.
Pricing (USD)
- Free: unlimited recordings/transcripts, basic AI
- Premium $15: unlimited summaries + CRM/Zapier
- Team $19: shared repos, advanced integrations
- Pro $29: analytics/admin controls
- Enterprise: custom quote
5. Speak AI
A great option for an AI transcription service is Speak, which provides you with multiple ways to collect important audio or video data. You can use Speak to build custom embeddable audio and video recorders, record directly in the app, and easily upload locally stored files.
Speak also allows you to generate dashboard reports and capture audio, video and text data at scale. The tool ensures you don’t lose important information that is hidden in your calls, interviews, recordings and videos. The AI engine automatically transcribes and identifies important keywords, topics, and sentiment trends.
Another benefit of Speak is that it helps you easily share findings and break down data silos. You can build extensive data repositories and create custom shareable media repositories with your transcripts, AI analysis, and visualizations, which are brought together in one place.
Here are some of the main features of Speak AI:
- Named entity recognition
- Deep search
- APIs and integrations
- Media management
- Dashboard reports and audio capture
6. Beey
Beey automatically converts videos, podcasts, meeting minutes, online meetings, interviews, recorded lectures or files from the internet to text.
The state-of-the-art subtitling enables easy creation of professional quality captions and subtitles. With the help of an embedded machine translation tool, you can make your video accessible in other languages almost immediately.
The automatic speech recognition solution used was created at the Laboratory of Computer Speech Processing.
The platform is truly international in scope as they support over 30 languages.
Some of the main features of Beey include:
- Intuitive and well-designed
- Lightning fast execution
- Allows manual editing to correct errors
- Supports 30+ Languages
7. Supernormal
Supernormal is an AI note-taking app that aims to automate your meeting documentation completely. It connects to your meetings on platforms like Zoom, Microsoft Teams, and Google Meet, and as the meeting progresses, it uses AI to transcribe everything and simultaneously generate a well-structured meeting summary. The result is that by the time your call is finished, Supernormal has already produced a polished set of notes – often organized by agenda item or topic – highlighting all the key points, decisions made, and any action items or next steps. It effectively writes your meeting minutes for you, which can save you and your team a ton of time.
Supernormal is built with productivity and ease-of-use in mind. You can customize what the AI focuses on; for example, if you want the notes to emphasize budget discussions or customer questions, you can set those preferences and Supernormal will tailor the summaries accordingly. The app is also capable of automatically capturing and assigning action items. In terms of integrations, Supernormal lets you share your AI-generated notes to other platforms and has a Chrome extension, making it easy to use across different workflows.
Pricing (USD)
- Free: 1,000 min, GPT summaries
- Pro $10: unlimited storage, AI Q&A, exports
- Business $19: GPT-4 + custom templates/admin
- Enterprise: custom, private AI & support
8. Trint
Trint’s AI transcription quickly converts your audio & video files to text, making them as editable, searchable and collaborative as a doc. Turn raw files into meaningful content faster than ever.
One of the best features is how instant the service is, transcribe any audio or video files, or capture content live. Pull key quotes from transcripts to craft your narrative; hit play to verify quotes and hear your narrative come to life.
Easy-to-use tools like tags, highlights and comments make teamwork simple. Craft your story together seamlessly, and share with colleagues to make sign-offs quick and easy.
Trint can transcribe content in more than 30 languages — and translate it into more than 50 — so you can tailor content for a global audience in minutes.
Generate and edit closed captions for all your video content in an instant, improving reach and ensuring it’s inclusive and accessible for everyone in your audience.
Securely store all your content in one place and use Trint’s powerful search functionality to find the moments that matter, and repurpose content again and again.
Discount Code: UNITE10
*Discount Code is applicable for new users only and offers 10% discount up to 12 months.
9. Sonix
One of the best AI transcription services on the market is Sonix, a multi-language automated transcription service. Businesses can use Sonix to transcribe, organize, and search video and audio files.
The advanced software can transcribe 30 minutes of audio or video in just three to four minutes, which is highly useful for industries needing quick and accurate transcription. Since automated transcripts can sometimes miss words, Sonix enables the reviewing and editing of transcripts.
The tool includes features like an online editor, which you can use to clean up a transcript while listening to the audio. It also offers word confidence levels, which highlight words that it thinks could use extra review due to low confidence. On top of all these great features, you can highlight and strikethrough the transcript to mark areas of focus for later review.
The automated software provides tools that allow you to drag and drop files from your local computer, or the software can transcribe files stored on platforms like Google Drive and Dropbox. The review is enhanced even further with the text and audio being synchronized, which allows the user to hear audio from any exact moment.
Some of the other features offered by Sonix include speaker labeling, which allows you to easily label who said what. There is also automated diarization, with Soni automatically identifying speakers and separating exchanges into different paragraphs.
Here are some of the main features of Sonix:
- Highlights words and identifies accuracy confidence
- Multi-user capability
- Transcribes 30 minutes of audio in 3-4 minutes
- Drag and drop
- Speaker labeling
10. Verbit
Nearing the end of our list is Verbit.ai, which offers an ever-growing suite of tools to enable accessible, compliant meetings and events with ease. It also helps accelerate progress and productivity within your company.
Some of the services offered by Verbit include live captioning and transcription, captioning, audio description, and translation and subtitles. Verbit combines manpower and technology to achieve highly accurate results.
The tool can be used by any industry, but it is especially beneficial to media companies, educational organizations, and courts. Its speech-to-text packages are designed to serve specific markets, with plans for Corporate Learning, Court Reporting, Education and Media Production.
Verbit provides access to sophisticated voice recognition AI technology to speed up transcription and produce fast results. Its AI algorithms adapt to the sound’s unique signatures by creating acoustic, linguistic, and contextual event models. It can also distinguish accents, decrease background noise, and identify terms linked to current and relevant news issues.
Some of the main features of Verbit include:
- Real-time status information with Verbit Cloud portal
- Clean and minimalistic interface
- 99% accuracy
- Live captioning and transcription
- Translation and subtitles
Bonus: Rev
Rev is one of the most accurate AI transcription services on the market. It can be used by businesses of any size and helps maximize the value of content. With Rev, you can also make your brand more accessible and grow your audience. Rev has been used by some of the biggest names in the game, such as Spotify.
Rev has trained their speech models on more than 6.5 million hours of transcribed data to deliver the most accurate speech recognition engine. With the tool, you can scale up to 37 languages to meet a global audience.
Rev offers a wide range of services, such as human transcription, automated transcription, video captions and subtitles, and much more.
Users say that Rev’s documentation is easy to follow and very complete, and the API works flawlessly. They also rave that the process is straight forward, which makes it useful for every type of user.
Some of the main features of Rev include:
- Global translate subtitles
- Zoom, Microsoft Teams, and Google Meet integration
- Human and automated transcription
- Transcript Summaries
- AI Transcript Assistant
- Offers 37 languages
Summary
In conclusion, AI-powered transcription software offers transformative capabilities for converting audio and video files into text efficiently and accurately. Leveraging natural language processing, these tools streamline the transcription process across various applications like podcasts, meetings, and online courses.
The technology significantly enhances productivity, data management, and accessibility for businesses. With numerous high-quality options available, users can find the right tool to meet their specific needs, enabling them to harness the full potential of AI-driven transcription services and improve their operational workflows.
